Expense management

Expense management is part and parcel of business life. Whether your employees need to claim expenses for business purchases or mileage against business travel, Natural HR offers a fully integrated expense management system which will save you time and money.

When a new employee starts, you don’t need to set them up in the expense system and when an employee leaves or changes manager you don’t need to revoke their access or change their reporting lines. You simply need to change their information once in your HR system and the expense system is then fully and seamlessly integrated with no additional overhead on your part.

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With Natural HR’s expense management solution you have the ability to track not only expenses but also business mileage. You simply need to set-up your expense categories (like hotel, parking, train travel and so on)( and choose what currencies you want to allow your employee to claim in and that’s it!

You also set up up to two levels of approver (for example the employees’ manager as first approver and then finance as the second approver) and also decide whether you want your employees to upload their receipts via the expense application. If you opt for receipt upload then your employees can upload these direct from their device including the camera roll on their mobile devices for example.

You can then access two pre built reports allowing you to view not only what you need to reimburse your employees but also allowing you to see how much you spent in April on hotels and many other combinations of data.

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Mileage claims

In addition to tracking traditional company expenses you can also us Natural HR to track business mileage. This is especially common in the UK where HMRC has an agreed rate per mile which can be paid to employees to cover not only the cost of furl but all the associated costs like the capital cost of the vehicle, tax, maintenance and so on.

In the case of mileage claims, the employee simply choose whether they want to enter their claim in miles or kilometers and then enters where they travelled from and to with the distance. As there is no requirement to upload receipts for mileage claims, the claim then goes via the same approval process as expenses.

In the case of mileage claims, the employee simply choose whether they want to enter their claim in miles or kilometers and then enters where they travelled from and to with the distance. As there is no requirement to upload receipts for mileage claims, the claim then goes via the same approval process as expenses.