Access levels

Within any organisation, large or small, there is a hierarchy – sometimes it is very simple with just an owner and some employees whilst, other times, it is more complex with many layers between the CEO and the front line employees.

Regardless, in line with this hierarchy, there is a requirement for different people in different roles to have access to different types of information. This is none more so than in human resources. Within Natural HR, we offer six different access levels, each with their own specific access rights and privileges. You can have as many users as you wish of each access level and users can be changed from level to level as the business needs change.

BOOK A DEMO

Within Natural HR, we have various access levels which control what a user can and cannot do. Within each of these levels, there are additional controls available so you can customise this to meet your needs.

For example, you may want a manager not to be able to access an employee personal information such as their telephone number or may not want a manager to be able to see the salary of an employee.

We can also setup read only accounts for both HR and managers which stops them from changing employee information – they can still get access to check things but are not able to update, delete or over write any information.

See how Natural HR can help transform your business

BOOK A DEMO

The nine access levels available are:

RoleDescription
AdminThis is the default account type which is created when you first sign up to Natural HR. An Admin account can see all pages and sections and information on all employees etc and perform all operations within Natural HR except self-service as the admin account is not linked to an employee file so we recommend clients use a group email account when they sign up (for example, hr@company.com) and then create a user account for the admin to allow them to administer their account.
HRHR account cannot access or change company information but they can see all other pages and sections and information on all employees. As this access level is linked to an employee account they can carry out self-service on their own account.
ManagerA manager can only see information on their own employees i.e. those who have this person assigned as their manager in their Employee information. For these employees, the manager can see and do everything including approving requests and so on and they can perform self-service for their own account.
EmployeeThis is a restricted view where the user can only perform self-service activities for their own account as well as provide feedback via 360 systems when a request is sent to them. They can only change address, banking and emergency contact information.
ApproverThis offers the same core access level as Employee but with the additional ability to approve time off, timesheets etc for those employees whom they have been assigned as approver.
FinanceThis offers the same core access level as Employee but with the additional ability to run finance reports under Reporting module
RecruiterThis offers the same core access level as Employee but with the additional ability to use the Recruitment module and run recruitment reports under Reporting module
TrainerThis offers the same core access level as Employee but with the additional ability to use the Training module and run training reports under Reporting module
FacilitesThis offers the same core access level as Employee but with the additional ability to access Assets