Timeoff can either be entered directly by a manager or HR with no need for additional approval or via self service by an employee whereupon a notification is sent to their manager and, optionally, a designated approver for approval.
Note: A manager/HR cannot enter timeoff for themselves except via self service whereby it will be sent to their manager for approval.
The request also shows in the managers workflow so even if they miss the email they will still see the request when then log in and we also automatically send reminder emails for unapproved requests.
Additionally, all requests show on both HR and admin workflow until approved so, if a request has not been approved inside a few days, HR can then either action the request or contact the manager for clarification.
When the request is processed, the employee then gets a notification letting them know it has been processed.
An additional feature of Natural HR is the employee map – this is a year view calendar which combines information from the normal employee working days, timesheets and timeoff to give a colour coded representation of their attendance.
Days where the employee was meant to be working, did not have approved time off but did not submit a timesheet are flagged as are any unapproved timeoff so you can see all the unapproved days in a year for each employee allowing you to spot any patterns which may occur.
This information is also available in report format for a rolling 60 days whereby you can show all employees and dates where the employee was not on approved time off, it was a normal working day but there is no timesheet.
These both combined allow manager (and finance) to identify gaps in employee attendance which either need clarification or for which they should not be paid reducing the amount of administration whilst also ensuring the company only pays what it needs to pay.